Features and Highlights

Learn more about Account Ability in this 2 minute presentation!

Supported Forms Account Ability supports the entire family of Information Returns (1098, 1098-C, 1098-E, 1098-F, 1098-T, 1099-A, 1099-B, 1099-C, 1099-CAP, 1099-DIV, 1099-G, 1099-INT, 1099-K, 1099-LTC, 1099-MISC, 1099-NEC, 1099-OID, 1099-PATR, 1099-Q, 1099-R, 1099-S, 1099-SA, 3921, 3922, 5498, 5498-ESA, 5498-SA, W-2G), Annual Wage Reports (W2, W2C), Affordable Care Act (ACA) Returns (1094-B, 1095-B, 1094-C, 1095-C) and Summary Transmittals (1096, W3, W3C).

Account Ability is a Network Ready *Perpetual (not subscription based) Software Application* The entire database, which can reside on your Local Area Network (LAN), Wide Area Network (WAN), Cloud Server or Desktop Computer, can be shared among select groups or users at your discretion. A total of 500 concurrent user licenses is included with each perpetual server license at no extra charge each reporting year.

IRS 6039 Compliance - Read more... As amended by Section 403 of the Tax Relief and Health Care Act of 2006, Section 6039 requires corporations to file an information return with the IRS, in addition to providing employees with an information statement, following a stock transfer. Account Ability complies with these amendments by including electronic and plain paper filing for Form 3921, Exercise of an Incentive Stock Option Under Section 422(b), and Form 3922, Transfer of Stock Acquired Through an Employee Stock Purchase Plan Under Section 423(c). The Import Mapping Utility facilitates the job of importing data from spreadsheets, delimited text files and data extractions from Equity Edge® by E*TRADE Corporate Services.

IRS 6050W Compliance - Read more... Under new section 6050W, any payment settlement entity making payment to a participating payee in settlement of reportable payment transactions must make a return for each calendar year to be filed with the Service, and furnish a statement to the participating payee, setting forth the gross amount of such reportable payment transactions, as well as the name, address, and taxpayer identification number (TIN) of the participating payees. Form 1099-K, Payment Card and Third Party Network Transactions, is a new information return that payment settlement entities will use to report the gross amount of payment card or third party network transactions.

IRS 6055 Compliance - ACA Forms 1094-B, 1095-B - Read more... The Affordable Care Act (ACA) added Section 6055 to the Internal Revenue Code (IRC), which provides that every provider of minimum essential coverage (MEC) will report coverage information by filing an information return with the IRS and furnishing a statement to individuals. In general, providers of MEC report on Form 1095-B, which is accompanied by a single transmittal Form 1094-B, for all returns filed for a given calendar year. Beginning 2024, filers of 10 or more Forms 1095-B are required to file electronically via the Affordable Care Act Information Returns (AIR) Program or pay a penalty. Account Ability's optional ACA add-on adds the power of IRS Section 6055 compliance to Account Ability.

IRS 6056 Compliance - ACA Forms 1094-C, 1095-C - Read more... The Affordable Care Act (ACA) requires an Applicable Large Employer (ALE) to either offer health insurance coverage to its employees or pay a penalty. As part of that requirement, the law added Section 6056 to the Internal Revenue Code (IRC). IRC Section 6056 requires employers to send Form 1095-C at year's end to each employee who is eligible for employer-sponsored insurance, regardless of whether they actually participate in the employer's health plan. ALEs must give the IRS transmittal Form 1094-C with copies of all 1095-C forms. Beginning 2024, filers of 10 or more Forms 1095-C are required to file electronically via the Affordable Care Act Information Returns (AIR) Program or pay a penalty. Account Ability's optional ACA add-on adds the power of IRS Section 6056 compliance to Account Ability.

1094/1095 Manifest Management and Testing The Manifest Management and Testing dialog, shown below, manages all of your client's 1094/1095 submissions from a central window. This dialog provides a complete audit of each transmittal from manifesting to submission to completion. Issuers and Transmitters of ACA Forms 1094-B, 1095-B, 1094-C, and 1095-C can easily fulfill AATS testing requirements by uploading pre-defined ACA compliant scenarios. An Accepted status (A) is generally returned by IRS within 24 hours. Simply contact IRS at 866-937-4130 to have your TCC moved into production.

Unlimited Client (Filer) Support Depending upon the type of returns to be filed, a filer can be a Payer (1099-MISC, 1099-NEC, 1099-DIV, 1099-INT, 1099-OID, 1099-PATR, 1099-B, 1099-G, 1099-Q, 1099-R, 1099-LTC, W-2G), a Lender (1099-A, 1098, 1098-E), a Creditor (1099-C), a Filer (1099-K, 1099-S, 1098-T), a Trustee (5498, 5498-SA, 5498-ESA, 1099-SA), a Donee (1098-C), a Corporation (1099-CAP, 3922), a Transferor (3921), an Issuer (1095-B), or, an Employer (1095-C, W-2, W-2C). To avoid this ambiguity, Account Ability regards all filers as Clients. There is NO LIMIT on the number of clients (filers) one can enter. Your entire database is stored on your computer or network (not the cloud), so you never have to pay costly online processing fees.

Unlimited Recipient/Employee Support Account Ability regards those who receive the returns prepared by a filer as Recipients (e.g. contractors, debtors, employees, borrowers, transferors, students, winners, beneficiaries, participants, donors, etc.). There is NO LIMIT on the number of recipient returns one can enter. Your entire database is stored on your computer, so you never have to pay costly online processing fees per recipient/employee.

Electronic Filing via IRS FIRE and SSA Business Services Online Account Ability includes electronic filing of Information Returns (1099, 1098, 5498, 3921, 3922, W2G) and Annual Wage Reports (W2, W2C) at no extra charge. Information Returns are easily uploaded to the IRS FIRE System; Annual Wage Reports to the SSA Business Services Online (SSA BSO). Transmitters of Information Returns are required to have a Transmitter Control Code (TCC) from IRS. Instructions on how to apply for a TCC can be found at irs.gov (search for 'FIRE'). Submitters of Annual Wage Reports are required to have a User Identification Number (UID) from Social Security Administration. You can register for a UID online at SSA Business Services Online.

Integrated Browser Account Ability's Integrated Browser eliminates the need to remember your TCC, EIN, User ID, Password and PIN required by IRS FIRE and SSA Business Services Online (SSA BSO). Account Ability's Integrated Browser Just click the Fill-in button to transfer this information from Account Ability's database to the web page. The Fill-in button can also be secured with a password.

Combined Federal/State Reporting - Read more... The Combined Federal/State Filing (CF/SF) program was established to facilitate the filing of Information Returns for the taxpayer. IRS/ECC-MTB will forward this information to participating states free of charge for approved filers. Separate reporting to those states is not required. The following Information Returns may be filed under the CF/SF program: 1099-B, 1099-DIV, 1099-G, 1099-INT, 1099-K, 1099-MISC, 1099-NEC, 1099-OID, 1099-PATR, 1099-R and 5498. Account Ability includes Combined Federal/State Filing at no extra charge. For more information on CF/SF, as well as a list of participating states, refer to the section on Combined Federal/State Filing in Part A of IRS Publication 1220. You will also find some questions and answers regarding Combined Federal/State Filing on Account Ability's FAQ page.

Electronic State Wage (W2) Reporting Most states will accept wage reports compliant with SSA EFW2 (formerly MMREF-1) specifications. Account Ability includes an interface for these states at no extra charge. To find out if your state accepts SSA EFW2 wage reports, contact your states Dept. of Revenue (see the Resources selection on the menu).

Bulk TIN (Taxpayer ID Number) Matching, Prints Form W-9, W-9S, First B-Notice Account Ability includes IRS Bulk TIN Matching at no extra charge. The Internal Revenue Service’s Taxpayer Identification Number (TIN) Matching Program was established for payers of Form 1099 income subject to the backup withholding provisions of section 3406(a)(1)(A) and (B) of the Internal Revenue Code. The Bulk TIN Matching process accepts electronic transmittals containing up to 100,000 name/TIN combinations for matching against the IRS name/TIN database. Account Ability creates electronic transmittals pursuant to IRS Pub. 2108A. Account Ability prepares forms W-9 (W-9S) for recipients (students) failing to match the IRS name/TIN database. A First B-Notice can also be printed for each recipient subject to Backup Withholding.

Print on Laser and Inkjet Printers Account Ability draws your returns on ordinary blank paper or fills in preprinted government approved laser forms. Employee W2 and Recipient 1099-R forms can be printed 4 returns (Copies B,C,2,2) on a single page. The Account Ability Forms Division carries a complete line of preprinted and blank laser tax forms and companion envelopes.

Print on Pressure Seal Forms Account Ability includes the option to print the entire family of Information Returns and Annual Wage Reports on blank pressure seal forms. The Account Ability Forms Division carries a complete line of blank pressure seal laser forms and pressure seal hardware.

Print to Portable Document Files (PDF) Account Ability includes a free PDF WRITER (IDMSPDF) capable of writing recipient returns to distinct PDF files. PDF naming conventions include Taxpayer Identification Number (TIN), Recipient Account Numbers, and Employee Control Numbers. This is an ideal solution for those desiring to post a recipient's 1099 or W2 to a secure website. If you would like to download IDMSPDF, visit our Download page.

Intelligent Mail® Barcoding If recipient addresses are coded for Zip+4+Delivery Point, and you have a USPS Mailer Id, Account Ability automatically prints the USPS Intelligent Mail® barcode on the address portion of all pressure seal forms. To learn more about Intelligent Mail® Services, visit the USPS PostalPro website.

Print First-Class Indicias on Pressure Seal Forms If your company has a First-Class Permit, Account Ability can be configured to print a First-Class Indicia on the address portion of each pressure seal form. The Account Ability Forms Division carries a complete line of pressure seal forms and pressure seal hardware.

Print Copy A W-2, W-2C, W-3, W-3C on Blank Paper Social Security Administration will accept black and white laser drawn Copy A returns prepared by Account Ability. These returns are included as Enhanced Metafiles that can be drawn on ordinary copy paper. Sample output can be viewed by clicking on the appropriate form: W2, W3, W2C, W3C.

Print on Generic Dot Matrix Printers If you prefer to use traditional continuous forms, Account Ability supports generic dot matrix printers capable of printing at 10 cpi, 6 lpi. Both 1-Wide and 2-Wide W2 formats are supported. The Dot Matrix Print Options dialog provides an alignment utility that guarantees a perfect alignment with each print session. The Account Ability Forms Division carries a complete line of continuous tax forms and companion envelopes.

Import Recipients from an ASCII Text File Account Ability includes a FREE Import Mapping Utility capable of converting any delimited (comma, tab, pipe) text file you create (say with Excel, Access, DBase, Informix, Oracle, SQL, etc.) into a format compatible with Account Ability. Many software applications (e.g. Property Boss, AutoMate, Peachtree, Intuit QuickBooks, MAS90, Great Plains Software, etc.) are capable of exporting to spreadsheets and delimited text files. The Import Mapping Utility can be used to easily import these files into Account Ability.

Import IRS (Pub. 1220) and SSA EFW2 (formerly MMREF-1) Transmittals Many of our larger customers already have in-house systems capable of reporting their Information Returns and Annual Wage Reports electronically. What their in-house systems lack, however, is the ability to either process correction returns, generate recipient copies on laser, or electronically file at the State level. Account Ability can import the Pub. 1220 or EFW2 transmittal created by their in-house systems. Once imported, Account Ability can be used to overcome any of these deficiencies.

Multiple Import Session Rollup of Recipient Returns Some applications, such as Intuit's QuickBooks, are deficient in that they cannot export a recipient's entire 1099 or W2 to a single file. They do, however, have the ability to export the information to a variety of text and/or Excel files. Account Ability overcomes this deficiency by importing and rolling up these files over multiple import sessions. The rollup feature can actually import an entire payroll journal or cash disbursements journal resulting in a single return for each recipient.

Form Filtering of Unwanted Returns The Tools menu of each tax form includes a Filtering option that can be used to VOID returns based upon the monetary constraints you enter. This feature is extremely useful for filtering out recipients who have not earned at least $600 of reportable income on Form 1099-MISC. Form 1098-C includes the option to filter duplicate VINs.

Official IRS Instructions Included with Each Form While working on recipient returns, IRS Instructions can be displayed by clicking the blue and white instructions icon displayed on the status bar.

Import Another Filer's Returns This feature enables many users to work on a filer's returns in batches. Each user works on his own batch of returns. When done, all batches are imported into the master filer for processing.

Import Clients (Filers) from an ASCII Text File If you can export your existing client database to a comma or tab delimited ASCII text file, the Import Mapping Utility, which is included for FREE, can be used to create a text file that Account Ability can import.

Export Filer and/or Recipient Information to an ASCII Text File Regardless of which file or form you desire to export, Account Ability includes an Export Options dialog that allows you to select any combination of fields to be exported. The resulting file is a comma separated text file that is compatible with Microsoft Excel as well as any standard text editor. Exported data is generic so that it can be merged with any mailing label application.

Prepare IDENTIFYING and CORRECTING Transactions If you've ever corrected 1099, 1098, 3921, 3922, 5498, or W2G returns, then you're aware of the stringent guidelines imposed by IRS. Depending upon the type of correction to be reported, either 1 transaction (CORRECTING transaction) or 2 transactions (IDENTIFYING and CORRECTING transactions) may be required. Account Ability facilitates the correction process by automatically creating the IDENTIFYING transaction and fetching the original return for preparation of the CORRECTING transaction.

Truncate (Mask) Taxpayer Identification Numbers Account Ability can, at your option, truncate a payee's nine digit taxpayer identification number (e.g. XXX-XX-1234 for social security numbers; XX-XXX-1234 for employer identification numbers).

Duplicate Taxpayer Identification Number Alert Account Ability permits recipient records with the same taxpayer identification number to be entered without warning. You can, however, instruct Account Ability to alert you of a duplicate before it is recorded.

Tab Stop Designation Utility Many tax forms contain boxes that you'll probably never use. For example, you may only use the Nonemployee Compensation box of Form 1099-NEC. The interactive "Tab Stop Designation" dialog enables you to specify the boxes you would like to use. Simply right-click your mouse on the caption of any box and the Tab Stop Designation dialog is displayed.

Apportion 1098 Mortgage Interest, Amortization, R/E Tax, Capital Reserve If you prepare 1098 returns for cooperatives then you are going to love this feature. Each 1098 can track a payer's shares, period of occupancy, and percentage of maintenance paid. The Apportion selection on the File menu of Form 1098 uses this information to compute each payer's share of the total interest, total amortization, total real estate tax, and total capital reserve fund for the cooperative.

Prepare Transmittals 1094-B, 1094-C, 1096, W3, W3C Account Ability automatically totals a filer's returns when preparing summary transmittals. Although IRS requires Transmittals 1094-B, 1094-C, and 1096 to be printed on preprinted forms, an INFORMATION COPY can be printed in black and white for your records. Social Security Administration will accept Account Ability's laser drawn Transmittals W-3 and W-3C.

Prepare Transmittal 4804 Although no longer required by IRS, Account Ability still includes the ability to print Form 4804 for your own records.

Roll Forward Any Part of Your Database Each Year Since it is not always desirable to roll forward all returns each year, you decide which returns to roll forward. The "Roll Forward" dialog also allows you to specify whether or not to initialize each return for a new calendar year.

Client Activity Report This is an analysis of returns processed for all filers during the prior and current reporting years.

Control Reports to Verify Your Data All tax forms include a detailed Control Report and Register Listing to help verify your data.

On Screen Totals Total a file in seconds for on screen viewing and printing.

State/Local Wage and Withholding Report This report gives you a detailed analysis of each reporting state. State and Local wages and withholding are clearly itemized for easy data verification.

Compute FICA/Medicare Wages and Withholding Compute FICA/Medicare wages and withholding for one or all employees.

Backup Your Database in Seconds Account Ability includes a sophisticated Backup and Restore Utility capable of backing up a single client's returns or the entire Account Ability database in seconds.

Multiple Levels of Security Password protect any or all of your client's Information Returns and Annual Wage Reports. In addition to specifying an optional master (administrative) password at the client level, passwords can vary for each type of return making it possible to distribute job loads among different departments in your organization securely.

Various Indexes for Sorting Choose from a variety of indexes by which to sort your returns. Whether it be taxpayer id, recipient name, zip code, account number, etc., Account Ability incrementally locates any return in seconds.

Import Capabilities	Tax Forms, Envelopes	Presentation Supplies	Integrated Data Management Systems, Inc.
6039 Compliance	Jack Henry Forms	Income Tax Folders	DBA IDMS Account Ability
ACA 1094, 1095 Forms	1098 Forms, Envelopes	First Class Envelopes	555 Broadhollow Road Ste 273
Electronic Reporting	1099 Forms, Envelopes	Intuit ProSeries	Melville, NY 11747
Bulk TIN Matching	3921/3922 Forms, Envelopes	Lacerte Software	1-888-IDMSINC (436-7462)
Combined Federal/State	5498 Forms, Envelopes	CCH ProSystem fx	Copyright © IDMS Account Ability
Screen Shots	W-2 Forms, Envelopes	Drake Software
Print and Mail Service	1099/W-2 Laser Kits	Labor Law Posters	Privacy Statement